Coed, independent, PK3-12th grade school in St. Petersburg, Florida.

Upper School Academic Support

Academic Support for students and families in the Upper School is provided by TLC and Student Support Teacher Ron Heller. Mr. Heller provides proctoring for school-based testing, ensures that psychological and medically approved accommodations are adhered to, and provides advocacy for students with accommodations and ESOL with both the College Board (PSAT, SAT and AP exams) and the ACT.

A full list of accommodations provided may be found in the Upper School Family Handbook. They include, but are not limited to:
  • Extended time
  • Solitary testing
  • Use of computer for exams (text to speech capabilities)
  • Modified classroom seating when allowed by space
  • White noise machines

Other Related Services on Campus

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School-Based Testing Accommodations

In compliance with the Americans with Disabilities Act (ADA), students with a formally diagnosed learning disability may qualify for testing accommodations on school-based assessments and standardized tests

In order to qualify for testing accommodations in School, students must have a psychoeducational evaluation current within five years and an IEP or 504 Plan on file with Tracie Belt, Director of The Learning Center.

Please note: the external bodies, College Board and ACT, have their own rules about how old the evaluation may be, but generally a 5 year rule applies.

Students with proper documentation on file at School will be added to an internal Accommodations and Extra Time list, updated monthly. Accommodations will be granted following the recommendations of the psychoeducational evaluation, IEP, or 504 Plan.

Accommodations after a Medical Trauma
In the event of a medical incident, temporary accommodations will be considered based upon a physician’s instructions. In cases like these, written doctor recommendations should be sent to Donna Conroy, the School Nurse.

Procedures for School-Based Testing Accommodations

All make up tests and supervised testing for students with accommodations will take place in ST4, unless other plans are made between a teacher and student. After a student and teacher have agreed to a specific date and time, the student will be asked to fill out this Form. Once this is received, Mr. Heller will email the student and cc the teacher confirming their request or provide another option.

Standardized Test Accommodations

A student who qualifies for accommodations on internal school assessments does not always qualify for accommodations on tests administered by external agencies - such as the College Board or ACT. Many accommodations fall into the area of extended time. Both ACT and SAT offer accommodations for ESL/ELL students with proper documentation. These and other accommodations may be discussed with Mr. Heller. It is important to note that approval of accommodations on the ACT does not guarantee approval on the SAT, and vice versa.

PSAT / SAT / AP Tests


The College Board administers the PSAT, SAT and AP exams and is very particular that applications are thorough and complete. The Wechsler Adult Intelligence Scales, Individual Achievement Tests, and/or Woodcock-Johnson Tests of Achievement should be included in a student evaluation. As the PSAT is given sophomore year, parents/guardians of Freshmen are encouraged to get all testing updated and start the process early in the academic year. Mr. Heller will review the requisite documentation and make an application to the College Board. The College Board can take upwards of 7 weeks to make their decision.

Any accommodations granted will be applied to all the exams the College Board administers. 

Families will be emailed when an application is filed and when a decision is received by the school. It is important that these emails are saved because they will contain information needed for the registration process.

In the possible event an application being denied, Mr. Heller can also assist with making an appeal.

ACT TEST


ACT accommodations are separate from College Board (SAT/AP). Most students take the ACT for the first time in their Junior year. It is advisable that securing accommodations should be started in the 10th grade. In order to initialize the process, please send a request via email to Mr. Heller.

Once Mr. Heller receives a request, he will review the psychoeducational evaluation and file the request. It is important that the evaluation be thorough to include the Wechsler Adult Intelligence Scales, Individual Achievement Tests, and/or Woodcock-Johnson Tests of Achievement.

Generally the turnaround time for a decision is 2-3 weeks, so please keep this mind as you consider registering for an exam.

We understand that there may be circumstances in which a parent may request that Shorecrest provide an adjustment or accommodation for a student’s medical needs or physical, mental, or learning disability. As the range of requests has grown over the years, Shorecrest believes that it is appropriate at this time to outline Shorecrest’s policy and general guidelines for addressing such requests.  

General Policy: 

In general, it is Shorecrest’s policy to provide accommodations or adjustments for a student’s minor needs in circumstances in which the administration determines, in its sole discretion, that doing so is within the reasonable ability of Shorecrest and/or its staff and will not result in a significant disruption to the teacher’s ability to instruct other students, to classroom or school order and discipline, will not result in a threat of harm to the safety of other students or employees, will not require a fundamental change to our educational environment or mission, and will not impose responsibilities on school employees for which they are not trained or could not reasonably become trained. We also ask parents to realize that, given the size of our school and our available resources, we may not be able to provide all requested accommodations.  To the extent we agree to provide accommodations, we may require a sharing of responsibility for the accommodation.  
Interactive Process and Accommodation Plan:  Once a request for accommodation is received, Shorecrest will enter into the interactive process with the parent (and possibly student) to discuss the need and information that Shorecrest will need (discussed below). Once the documentation is provided, the appropriate personnel at Shorecrest will assess the accommodation requests and determine what accommodations can/should be provided at school, at home, and through third-party providers. After discussing these issues with the parent and coming to an agreement on the terms, Shorecrest will set forth the agreement in an Accommodation Plan, which will be signed by Shorecrest and the parent and will be distributed to those persons needing to implement the accommodations.
Request and Documentation:  For any type of accommodation (including administration of medication at school), the parent must contact the Section 504 Compliance Officer, Kristine Grant, Head of Middle School, 5101 First Street Northeast, St. Petersburg, Florida 33703, (727)-522-2111, or email her at kgrant@shorecrest.org, to discuss the need. The Compliance Officer will then assemble the appropriate persons to work through the process. Shorecrest will advise the parent of the type of medical documentation needed, which generally will state the student’s diagnosis, how the condition limits the student, the recommended accommodations, and the length of time that the accommodation(s) will be needed.  
Release for Communications with Physician:  Sometimes, the documentation received from the physician may raise questions or be unclear as to the recommendations. In that case, Shorecrest will request that the parent(s) sign a Release of Information form, permitting Shorecrest to contact the medical professional, when necessary. In addition, if there is any cost associated with the physician’s cooperation (i.e., to answer a set of questions submitted, etc.), the parent must agree to bear the cost of such process.
Assessment of Request:  Once the parent’s request and medical documentation has been received by Shorecrest, appropriate persons within the administration will meet with the parents to clarify information and to discuss whether Shorecrest will be able to implement the accommodation requested. In some cases, the parent may be asked to provide (at the parent’s cost) any special or personal equipment needed, training for Shorecrest’s staff, or other associated matters. In addition, Shorecrest may advise the parent that Shorecrest will allow a particular accommodation, but the full responsibility for doing so will rest with the parent. For example, if the student needs to medical testing or have certain types of medicines administered during the day that Shorecrest believes are beyond the scope of Shorecrest’s responsibility, Shorecrest may allow the parent to make arrangements to visit the campus for the purpose of testing and administering.
Limitations on Requests:   Please understand that Shorecrest is not a medical facility and does not have the personnel, training, or equipment to handle certain types of medical procedures best left to the student, parent, or physician. Examples of accommodations made for students include appropriate classroom locations, extended time on tests, use of computers, and/or dispensing with medication through the Clinic.
Concerns or Complaints.  If the parent does not believe that the accommodation request has not been handled properly or that the Accommodation Plan has not been implemented properly, the parent should contact the Section 504 Compliance Officer set forth above for further assistance. The parent may also make a complaint to the Office of Civil Rights and/or the Small Business Association as set forth in the SBA Non-Discrimination Policy on Shorecrest’s website. 

Shorecrest Preparatory School

5101 First Street Northeast
St Petersburg, FL 33703
Phone: (727) 522-2111  |  Fax: (727) 527-4191
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Shorecrest Preparatory School is a private, non-sectarian, coeducational, college preparatory day school for students preschool through high school, located in St. Petersburg, Florida.