We understand that there may be circumstances in which a parent may request that Shorecrest provide an adjustment or accommodation for a student’s medical needs or physical, mental, or learning disability. As the range of requests has grown over the years, Shorecrest believes that it is appropriate at this time to outline Shorecrest’s policy and general guidelines for addressing such requests.
In general, it is Shorecrest’s policy to provide accommodations or adjustments for a student’s minor needs in circumstances in which the administration determines, in its sole discretion, that doing so is within the reasonable ability of Shorecrest and/or its staff and will not result in a significant disruption to the teacher’s ability to instruct other students, to classroom or school order and discipline, will not result in a threat of harm to the safety of other students or employees, will not require a fundamental change to our educational environment or mission, and will not impose responsibilities on school employees for which they are not trained or could not reasonably become trained. We also ask parents to realize that, given the size of our school and our available resources, we may not be able to provide all requested accommodations. To the extent we agree to provide accommodations, we may require a sharing of responsibility for the accommodation.
Interactive Process and Accommodation Plan: Once a request for accommodation is received, Shorecrest will enter into the interactive process with the parent (and possibly student) to discuss the need and information that Shorecrest will need (discussed below). Once the documentation is provided, the appropriate personnel at Shorecrest will assess the accommodation requests and determine what accommodations can/should be provided at school, at home, and through third-party providers. After discussing these issues with the parent and coming to an agreement on the terms, Shorecrest will set forth the agreement in an Accommodation Plan, which will be signed by Shorecrest and the parent and will be distributed to those persons needing to implement the accommodations.
Request and Documentation: For any type of accommodation (including administration of medication at school), the parent must contact the Section 504 Compliance Officer, Kristine Grant, Head of Middle School, 5101 First Street Northeast, St. Petersburg, Florida 33703, (727)-522-2111, or email her at email@example.com, to discuss the need. The Compliance Officer will then assemble the appropriate persons to work through the process. Shorecrest will advise the parent of the type of medical documentation needed, which generally will state the student’s diagnosis, how the condition limits the student, the recommended accommodations, and the length of time that the accommodation(s) will be needed.
Release for Communications with Physician: Sometimes, the documentation received from the physician may raise questions or be unclear as to the recommendations. In that case, Shorecrest will request that the parent(s) sign a Release of Information form, permitting Shorecrest to contact the medical professional, when necessary. In addition, if there is any cost associated with the physician’s cooperation (i.e., to answer a set of questions submitted, etc.), the parent must agree to bear the cost of such process.
Assessment of Request: Once the parent’s request and medical documentation has been received by Shorecrest, appropriate persons within the administration will meet with the parents to clarify information and to discuss whether Shorecrest will be able to implement the accommodation requested. In some cases, the parent may be asked to provide (at the parent’s cost) any special or personal equipment needed, training for Shorecrest’s staff, or other associated matters. In addition, Shorecrest may advise the parent that Shorecrest will allow a particular accommodation, but the full responsibility for doing so will rest with the parent. For example, if the student needs to medical testing or have certain types of medicines administered during the day that Shorecrest believes are beyond the scope of Shorecrest’s responsibility, Shorecrest may allow the parent to make arrangements to visit the campus for the purpose of testing and administering.
Limitations on Requests: Please understand that Shorecrest is not a medical facility and does not have the personnel, training, or equipment to handle certain types of medical procedures best left to the student, parent, or physician. Examples of accommodations made for students include appropriate classroom locations, extended time on tests, use of computers, and/or dispensing with medication through the Clinic.
Concerns or Complaints. If the parent does not believe that the accommodation request has not been handled properly or that the Accommodation Plan has not been implemented properly, the parent should contact the Section 504 Compliance Officer set forth above for further assistance. The parent may also make a complaint to the Office of Civil Rights and/or the Small Business Association as set forth in the SBA Non-Discrimination Policy on Shorecrest’s website.