List of 3 items.

  • Advancement/Admissions Information Services Director/Systems Analyst

    Position Purpose: Serves as Database Administrator/Systems Analyst for the Advancement and Admissions Departments
    FLSA Classification:
    Reports To: Director of Advancement

    Essential FunctionsOverall:

    • Meets with Advancement Office and Admissions Office on a regular basis to establish data needs and determine upcoming deadlines and/or reporting requirements. 
    • Generates reports for each application, as needed, for tracking daily, monthly and yearly progress, maintaining historical data for YTD comparisons.
    • Assists in creating/maintaining data dictionary for the Advancement and Admissions/Financial Aid applications.
    • Works with Director of Technology for Business Operations in reviewing processes and researches ways to achieve efficiencies and/or alternative workflow solutions.
    • Keeps up-to-date and plans for application changes/updates, including assisting with testing of new functionality.
    • Prepares and maintains desk top procedures for all job duties.
    Specific to Advancement:
    • Responsible for database management and integrity of the Blackbaud Raiser’s Edge application.
    • Responsible for processing and recording all pledge and/or gift information.
    • Responsible for all aspects for processing receipts for confirmation against pledges for each campaign including processing all aspects of stock transfers
    • Responsible for timely generation of gift acknowledgement receipts, thank you letters and other forms of acknowledgement, as required.
    • Responsible for monitoring pledge payment process, including generation of reminder notices, and past-due pledge reports, tracking of receivables and securing of fulfillment terms.
    • Communicates with donors to clarify terms and conditions of gifts when none are stated.
    • Prepares specialty reports and analysis as requested.
    • Oversees maintenance of donor recognition lists, plaques, and donor walls as needed and directed by board policy, including donor plaques for named gifts as part of a campaign.
    • Provides reports and updates database in preparation for and execution of events. 
    • Prepares Raiser’s Edge batches for the Business Office to deposit and works with Controller to ensure all receipts are recorded properly.
    • Works with Business Office on audit requirements. 
    Specific to Admissions:
    • Responsible for ensuring integrity of data (data verification) in Portal and the Financial Aid Module.
    • Assists in reconciling admissions and financial aid data.
    • Prepares specialty reports and analysis as requested.
    • Degree in Accounting and/or Computer Science with a minimum of five years’ experience in a similar position.
    • Proven proficiency in database administration and Microsoft Office applications.
    • Database administration experience using Raiser’s Edge preferred.
    • Well organized, able to change work focus quickly and constantly, able to handle many demands simultaneously with minimal supervision.
    • Exceptional people skills and professional personal presentation.
    • Ability to communicate effectively with all constituents in a school environment.
    • Ability to maintain strict confidentiality.
    Physical Requirements and Work Environment
    • Regularly sit, talk, hear and interact with students, parents, staff and visitors. 
    • Be able to occasionally lift up to 20 lbs.  
    • Regularly use close and distance vision as this position works at a desk and computer screen for extended periods of time.
    • Turn, bend, reach
    • Work in a traditional climate controlled office environment.
    • This position will maintain a 12-month work schedule.
    Interested Candidates Contact
    Position to commence January 4, 2016. Please submit a letter of interest, resume, and at least three professional references to Adrianne Finley Odell, Assistant Head, at
  • Receptionist / Secretary *revised

    Provides receptionist, switchboard and general office support to the School. 

    Essential Functions
    • Professionally greets and assists staff, students, parents and visitors.
    • Assists Admissions with welcoming potential new families, and answering introductory / inquiry questions for prospective families, including capturing family information & grade of potential applicant.
    • Schedules and confirms via email all tours and shadows for the Admissions Department.
    • Operates the school’s multi-line phone system; directs calls to the appropriate party, takes messages and provides information and assistance to callers.
    • Works in rapport with school protection officers. Makes identification tags for all personnel.
    • Contributes positively to employee morale; maintains a positive, pleasant demeanor to all constituencies.
    • Maintains an adequate supply of office supplies and materials for the administrative office area and breakroom area and facilitates repairs of office equipment.
    • Sorts and distributes Central Administration incoming mail; prepares outgoing mail.
    • Performs various secretarial duties for the Business Office.
    • Works with the Advancement Office to schedule new family visits with Headmaster.
    • Collaborates with Headmaster’s Administrative Assistant on various projects, such as the volunteer opportunities, on-campus forums, community meetings, recognitions, etc.
    • Organizes and supports Parent Volunteer Program with SCA representatives.
    • Assists with document preparation and other office duties as directed.
    • Assists the Admissions with coordinating set up and registration for events.
    • Creates and sends email broadcasts in portal as requested by Admissions.
    • Performs other duties as assigned by the Administrative Assistant to the Headmaster or Headmaster.
    • High school diploma or GED required.
    •  5 -7 years of previous experience in an equivalent position or equivalent amount of relevant training preferred.
    • Ability to carry out instructions furnished in written or oral form.
    • Ability to ascertain which people may need immediate assistance and to act accordingly.
    • Must demonstrate competency with basic internet and Microsoft Office applications and Google Applications.
    • Ability to operate a variety of office business equipment associated with school activities including computer, copier functions which includes scanning and faxing.
    • Ability to communicate effectively with all constituents in a school environment.
    Physical Requirements and Work Environment
    • Regularly sit, talk, hear and to visually intercept visitors. 
    • Be able to occasionally lift up to 20 lbs.
    • Regularly use close and distance vision.
    • Work at a desk and computer screen for extended periods of time.
    • Turn, bends, reach and occasionally use a ladder.
    • Work in a traditional climate controlled office environment. 
    • Work in a busy, often distracting environment.
    Please email resume to
  • School Bus Driver

    Part Time for Athletics and Field Trips.
    Early Morning through afternoon & some weekend availability.
    CDL Class B Preferred
    School Bus & Passenger Endorsements required.

    Fax Resume to: (727) 346-1803

General Information

Shorecrest Preparatory School welcomes applications from local, regional, national, and international candidates. As an independent college preparatory school committed to challenging and supporting each individual student, Shorecrest seeks people with talent, dedication, intelligence, and professionalism. The School seeks diversity in its faculty and administration, just as it does in its student body.

Shorecrest is accredited by the Florida Council of Independent Schools, the Southern Association of Colleges and Schools, the Florida Kindergarten Council, and the National Association of Educators of Young Children. Shorecrest is a member of the Southern Association of Independent Schools and the National Association of Independent Schools. State certification is not required for employment.

Initial Inquiry and Application

Written inquiries are welcome throughout the year. The most effective time to inquire for the following school year, however, is between February 15th and May 15th. It is during this time period that most openings become known and when the School is most active in its recruitment and hiring. Inquiries should be addressed as follows: Michael A. Murphy, Headmaster, Shorecrest Preparatory School, 5101 First St. NE, St. Petersburg, FL 33703. A letter, preferably with a resume, is sufficient as an initial inquiry.

An Application for Employment may be obtained by writing or calling the School. Information on the Application is subject to verification, and applicants are subject to background checks. Letters of recommendation, college transcripts, and other formal documentation are accepted but they are not necessary at this early stage. These will be requested by the School as needed. If you are interested in being placed on a substitute teacher list, please note this on the Application.

Shorecrest's receipt of your completed Application is taken as evidence of your continued interest in employment at the School.

The Application Process

Shorecrest receives a relatively large number of inquiries, and attempts to respond promptly in writing or via e-mail to all candidates. Since some positions require more extensive review, this process may take some time. If a prolonged period of time goes by without communication from the School, do not hesitate to write or call for information about the status of your application. Applications received will be considered for one year. E-mail:

Salary and Benefits

Shorecrest's salary and benefits are regionally competitive. The salary for a given position is set within the School's overall salary schedule with additional consideration for advanced degrees and supplemental responsibilities. The benefits package includes group medical and dental insurance, life insurance, and a pension/savings program through TIAA/CREF. There is also a tuition remission for faculty children.

Shorecrest is committed to the ongoing professional development of its faculty, and significant funding is available to facilitate such continuing education. Whether undertaken during the school year or the summer, continued college course work is eligible for tuition (at current USF tuition rates) and textbook reimbursement provided that the employee earns a minimum "B" in the course. The School also provides generous financial support for faculty to attend conferences and workshops.

Richard Beaton: Working at Shorecrest

Policy of Non-discrimination

Shorecrest Preparatory School welcomes candidates for admission or employment, regardless of age, race, culture, gender, sexual orientation, religion, socio-economic status, national or ethnic origin, and does not discriminate on the basis of any category protected by law in the administration of any of its programs.

Shorecrest is a designated drug-free workplace.

School Information

Shorecrest Preparatory School
5101 First Street Northeast
St Petersburg, FL 33703
Phone: (727) 522-2111  |  Fax: (727) 527-4191

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Shorecrest Preparatory School is a private, non-sectarian, coeducational, college preparatory day school for students preschool through high school, located in St. Petersburg, Florida.